Order new contract (self-service portal)

All employees have a menu option called “Order contract” in the self-service portal.

Here you can:

• Order a new contract for a desired resource
• See previously sent orders
• Copy previous orders by opening it and clicking “Create Copy” at the bottom right corner

To order a new contract, press the “+ Create new” button located at the bottom left corner.

The form is divided into four steps, "Who", "Contract", "Tasks" and "Comments".

Step 1 - Who

Enter the information about whom the contract applies to under the “Who” step

The fields "First Name", "Last Name", "Email", and "Phone number" are text fields.

The field "Countrycode for phone number" displays a list of all country codes. Please select the correct country code for the registered phone number.

The field "Nationality" displays a list of all countries, and you select the country from the list. All of the above fields are required.

In addition, you can enter the date of birth by typing it in the field, or by using the calendar function. This field is optional.

Step 2 - Contract

Enter information regarding the contract terms in the "Contract" step.

Choose the contract's start and end dates using the calendar function. You can also enter the dates manually.

In “Type of contract”, select hourly, assignment or monthly contract.

Select the contract type for the employee in the "Contract type" field.

Select the relevant education level or prior learning from the dropdown menu. This field is required, but you can choose “blank selection” if it’s not relevant for the order.

If you select monthly contract, a new field titled 'Task' will appear. You can provide a brief description of the task here, but it is optional.

The field "Organisational unit" will be prefilled with your own organisational unit. You can change this information if you have the necessary authorization (A290).

In the "Cost allocation" field, you can register any deviating cost allocation. The cost allocation will be prefilled with "Standard", which retrieves values from the selected organisational unit. Click on "Other" to bring up this overview. Here, the cost allocation can be changed for both "Salary" and "Travel". You can also split the allocation by percentage, using the "+ Distribute costs"-button, but this function is only available for monthly contracts. For hourly and assignment contracts, the cost allocation can be split for each task in step 3.

If a monthly contract is selected, you will be asked about the country of work. It is not a required field, but here you can choose between "Norway", "Abroad", or "Partially abroad". If you choose "Abroad" or "Partially abroad", a field will appear where you must select the country. The country of work is selected in step 2 for monthly contracts. For hourly and assignment contracts, the country of work is selected under the task in step 3.

Step 3 - Tasks

In step 3, you can enter information about the tasks to be performed. This step applies only to hourly and assignment contracts and will not appear for monthly contracts.

It is not required to register a task. However, if a task is registered, all fields must be filled out. Click on "+ Add task".

For hourly contracts: Select the task from the dropdown menu, the country of work, any other cost allocation, and enter the amount of hours. If the contract type "Teaching" is selected, you must also provide information about the course code and weighting. Click "Ok" at the bottom right corner to save the task.

For assignment contracts: Select the task from the dropdown menu, the country of work, any other cost allocation, and enter the amount. Click "Ok" at the bottom right corner to save the task.

It is possible to register different cost allocations per task, except for cost centre. The cost centre for the entire contract is selected in step 2.

Once the task(s) are registered, the table in step 3 will show an overview of the registered tasks.

You can click on a registered task to edit or delete it.

Step 4 - Comments

You can enter information to the caseworker in the "Comments" step. As the example text says, this can for instance be related to salary conditions, work title, tasks/delivery, work/attendance location, subject and subject code, or any other relevant information.

To save the draft click "Save" in the bottom right corner. To send the form, click the button “Go to summary” below the comment field.

You will then see a summary of the contract. You can click "Edit" to the right if you want to edit the contract. You can also click "Display contract" to see the contract template. To send the contract for approval, click "Submit" in the bottom right corner.

Click "Submit" in the confirmation box.

A new information box will appear to confirm that the form has been submitted.

You can find the contract in the left menu. Each order is assigned a unique sequence number.